Privacy Policy

1. Who We Are

This website is operated is a platform created by landlords, for landlords, to share and access information relating to past legal actions involving tenants and former landlords.

We are the Data Controller for the purposes of UK data protection law.

2. What Information We Collect

We may collect the following types of data:

a) Information You Provide:

• Full name, email address, and contact details
• Search criteria (e.g., tenant name, previous addresses, dates of tenancy)
• Voluntarily submitted reports about tenants or tenancy-related legal proceedings

b) Automatically Collected Information:

• IP address, browser type, and device data
• Site usage analytics via cookies (see Cookie Policy below)

3. How We Use Your Information

We use your data for the following purposes:

• To perform searches against public Tribunal records and related sources
• To provide case summaries and related information for landlord due diligence
• To improve our website, services, and content
• To contact you about your account or updates (if applicable)
• To investigate misuse or breach of our terms

We do not use personal data for automated decision-making or profiling that produces legal effects.

4. Legal Basis for Processing

Under UK GDPR, we rely on the following lawful bases:

• Legitimate Interests: To allow landlords to perform due diligence based on publicly      available information in the context of rental decision-making.
• Consent: Where you provide information voluntarily or sign up for notifications.
• Legal Obligation: If we are required to retain or disclose information under applicable laws.

5. How We Store and Share Data

All data is stored securely on servers located in the UK or EEA. We use encryption, firewalls, and access controls to protect your information.

We do not sell or share personal data with third parties for marketing purposes. We may share data with:

• Legal advisers or data processors under confidentiality
• Regulatory authorities if required by law
• Hosting and analytics providers (e.g., cloud servers, anonymised analytics tools)

6. Your Rights

Under UK data protection law, you have the right to:

• Access the personal data we hold about you
• Request correction or deletion of your data
• Object to processing or request restriction
• Withdraw consent at any time (where consent was given)
• Lodge a complaint with the Information Commissioner’s Office (ICO)

To exercise any of these rights, please contact us at admin@tribunalsearch.co.uk.

7. Data Retention

We retain user-submitted and search data for as long as is necessary to fulfil the purpose it was collected for, or as required by law.

You may request deletion of your personal data at any time, unless we are legally required to retain it.

8. Cookies

We use cookies to improve your browsing experience and analyse website traffic. You can manage your preferences via your browser settings.

9. Changes to This Policy

We may update this Privacy Policy from time to time. Any significant changes will be posted on this page and, where appropriate, notified to you.